All too often, projects start before thought has been put into the project's purpose, its desired results, and ways of evalutation.
How is the case of university? Until quite recently, national universities tended to be very loose at using money. This tendency was driven by the fact that money was not what they earned, but what automatically flowed in to them. In the worst, money might be expensed just for the sake of expense.
Though national university changed its status to "corporation", they seem difficult to bid farewell bureaucratic tradition which sink deeply in their body.
They are not accustomed yet to take the standpoint of "user experience"and to do fine/strict/minute/thorough preparation (thinking before acting, clearly stating the objective of the project and defines its scope - clarifying what the project does and does not cover, planning, desktop-simulating and testing).
Besides this, they tends to plan huge initiative, while setting a deadline at a short distance. Thus, as a matter of course, planning, desktop simulation and test become perfunctory. This result is : they buy the useless, or they fail to make their initiative (which is exorbitant at scale !) included in the budget.
This serves as an example of how not to behave. What must be done for realizing a system which pay off is : (1) taking a "user experience"-based stance, (2) doing minute preparation, and (3) starting small.